If you’re looking for a new copier for your business, you’ll want to make sure you consider whether a digital copier is right for you.
Though analog copiers are still available on the used market, the bulk of copier sales now belong to digital models. Often multifunctional in scope, digital copiers are all-in-one office suites, capable of scanning, copying, printing (via network connectivity), faxing, downloading and emailing.
This all-encompassing design provides a high degree of cost savings over analog models and even older digital copiers, making the ownership or lease of an in-house model far more cost-effective than outsourced copying. In fact, recent studies conducted by a major copier manufacturer estimate a total savings of more than $9,200 when comparing ownership to outsourcing. Broken down per print, this is further represented by a cost of about $0.40 per page in-house versus more than $1.60 for color copies when the same job is outsourced.
How to choose
Your purchase decision will depend on many considerations. The first step is understanding the key features of digital copiers, to help you compare different makes and models. They include:
- Print speed – Unlike older models that capped out at around 30 pages per minute (ppm), newer digital copiers are capable of printing anywhere from 22 ppm on the low end up to 100 ppm with deluxe models. Reducing warm-up requirements, “first copy out” speeds have also improved and now range between 3.5 to 7.5 seconds.
- Print volume – Depending on the size of the machine, paper capacity is often listed as “tray” and “cassette.” Basic models are capable of 100 sheets in the tray and 250 in the cassette. Large-scale, multifunction machines can accommodate up to 500 sheets in the tray and more than 2,000 sheets often distributed throughout two or more cassettes.
- Added functionalities – These are the features that really have the potential to cut costs throughout your organization. Multifunctional machines may include wireless connectivity, interactive touch-screen controls, image editing, large built-in hard drives for document storage, enhanced security and reduced operational costs through Energy Star compliance.
- Graphic capabilities – Commonly known as multifunction or production printers, models with graphic capabilities ensure the highest resolution (2,400 x 2,400 dpi is standard) as well as color management through five-color control. These models provide reliable and exact reproduction of source material, whether it’s taken from an existing physical document or produced new through one of a myriad of compatible software platforms.